Solopreneurs & Freelancers: How Do YOU Prioritize Your Workflow?

Okay, so I’ve finally decided that it’s time to put together an ebook I’ve had on my mind for a while now, and I’d like to get some input from readers and friends. Expect a few questions like this in the coming weeks, and please take some time to think about your answers and share this post with others so my resources are widespread!

Solopreneurs & Freelancers

Solos and freelancers are a special breed of business person. Not only do they have to actually complete the paying work (yes, thank me, Captain Obvious) but they must promote themselves, share their experiences, network, attend conferences, continuously learn about their trade and much more. They’re the “all in one” package for a business model. If you couldn’t guess, a successful solopreneur really, REALLY has to be organized and pretty structured in order to have that success.

Mixing of Tasks and Work

Sometimes, solos take on freebie work. There are many reasons for this: publicity, experience, generosity or sheer boredom. Often times this freebie work is done in a different manner than paying work (though it shouldn’t be) and sometimes it gets overwhelming and stressful. Especially once the paying stuff kicks back up and they’re still stuck working on the unfinished or never ending projects they’re not getting paid for.

Prioritizing and Balance

You’re never going to hear me say that a solopreneur or freelancer should never take on unpaid work. I will say that they should balance it out, weigh the pros and cons, and limit themselves to only one or two freebies per year. Be picky, just as you’d be when taking on a new client. (If you’re not being picky with taking on new clients, that’s an entirely different issue we’ll discuss later.)

It’s easy to get overwhelmed, in any event. Especially when you’re trying to grow your business, pay your bills, donate your time and knowledge to others in need and deal with all the other aspects of everyday life, all while not losing your mind (ie. taking care of yourself).

So, here’s a scenario for you: You’ve spent a few years trying to build up your client base. You’ve got some A-List clients (those you consider top priority), a few B-Listers, and then you’ve got freebies and your own personal projects. Add to that networking, events, conferences and marketing yourself.

Work slows down and you take on some high-profile freebie stuff. It’s seemingly never ending, but you’re cleaning up loose ends and all of the sudden you find yourself slammed with requests from ALL your clients, all at the same time. They’re all in need. Yesterday.

Let me break this down in list format…

• Two “freebie” projects you started and have pretty much accomplished, that still need tweaking or revising. Small amounts of individual attention, but frequent ones.
• Two A-List clients whom you’ve devoted much time and work to in the past, that are the “meat” of your income. They’ve got ongoing, immediate requests.
• Two or three personal projects you’re dying to get off the ground.
• Ongoing social networking, self-promo, events and conferences to attend and plan for.

How would you prioritize what needs to be done?

Do you take care of the freebie’s immediate needs, and notify them that they must be put on hold while you take care of other stuff, or do you try to structure your work days so you can touch on everything, every day, until it’s finished?

Please share in the comments… especially if you’ve ever found yourself in this exact position or something similar. If you can’t pull from personal experience, that’s okay too – just imagine yourself in this kind of situation and tell us what you think you’d do.

Keep in mind two goals:

1. Keep everyone (including yourself) happy with the progress and timing.
2. You’re not allowed to work more than 10 hours per day, in the interest of personal sanity.

So let’s hear it! And don’t forget to share this with your friends and colleagues!

Client Updates and Quarterly Recap (2009Q1)

Can you believe we’re already 25% of the way through 2009? Part of me feels like Christmas was yesterday, but I think the fact that we’ve been so busy around here means a lot!

As usual, I’m still working with Darren Rowse over at ProBlogger, but now I’m also managing content for him over at TwiTip, which is quite the Twitter resource! I’ll also be helping out with the 31 Days to Build A Better Blog project starting this Monday, April 6th. (If you haven’t signed up yet – don’t miss it!)

Along with that, I’ve worked with my dear friend James to launch two projects of his, America The Lost and Shoot. Edit. Publish.

America The Lost

Shoot. Edit. Publish.

James also did a guest post over at Digital Photography School (another of Darren’s blogs) titled 13 Tips For Improving Outdoor Portraits which has been a great traffic boost to both new project sites. America The Lost currently is receiving a decent amount of search traffic – which completely debunks the myth of the Google Sandbox, but that’s another story for another time.

In the midst of all of this, we’ve done most of the work on the liquor store client site, and are now waiting for the newest list of wines so we can add them to the site, work on the front page, and make an official launch.

We also did a big revamp of another great site: Cookerati. Prior to working on the site, it was a fairly old install of WordPress with an outdated theme. So we managed an upgrade and customized a design for them that added some great color and layout changes. There’s been some great feedback from the site’s regular visitors already, and thankfully the owners are pretty excited, too!

Cookerati

Dark Shadows Magazine

We’ve also done some work for a revamped online fashion ‘zine, Dark Shadows Magazine. It’s editor is Genn Shaughnessy, who is a celebrity and fashion makeup artist. She’s phenomenal, folks. Really something!

All in all it’s been a good first quarter, to be honest. I’m feeling good about our clients and their needs being met, despite the economic situation we’re all in.

What You Can Look Forward To

• More frequent blogging. We’re taking “consulting” to an extreme in the coming months, and will be talking more frequently on the blog about helping you, either as an individual or as a part of a larger business model, to continue to profit from your online efforts.
• Premium WordPress Themes. I can’t say when yet, or how much, but it’s something we’ve been thinking on for quite some time. And yes, there will be an option to have us customize for you. And also yes, there will be free options.
• More client launches and relaunches. We’re really firm believers in helping to highlight our great clients. No, it’s not just to show off our stuff (though it helps), but rather we want to share with the world how awesome we think our clients are. We hope you don’t mind the intrusion.
• More details on consulting services offered, and improved scheduling options. We’re looking to add more options for lower rates and lesser minimum hours. We know times are tough for everyone, so we want to help as best we can.

So there you have it! We’ve got an exciting quarter planned and hopefully we’ll make it through the above mentioned points and much more!

Who’s The Boss? YOU.

I’m sitting here scanning through my feedreader on this lovely Memorial Day (waiting for the grill to get cleaned up and ready to use) and I found this post by Andy Beal (oops!) Jeremy Luebke of Marketing Pilgrim about preparing your business to be able to survive without you. In it, Jeremy points to a super inspiring post by QuadsZilla over at SEO Black Hat. (Don’t worry, I’m not changing hats…)

I think it’s the goal of many a business owner to be less “hands on” and more “executive”. I think that no matter what your current situation, if that’s not one of your goals, it should be. Sure, doing the work yourself ensures that it gets done the way you want it to – but sometimes you need to let go and have faith in others to do their jobs the way you want them to. After all, if an employee anywhere doesn’t do their job, they get in trouble. They don’t do it enough and they get fired. So why would they want to be that way? It’s not feasible for every business to start off with a full staff. Freelancers are great for part-time or contractual work, and in this day and age it’s almost easier to outsource work than it is to manage a brick-and-mortar office with schedules and insurance and unemployment and all that mess. In terms of preparing your business to function without you (be it due to an illness, or maybe you’re in the military, or just that you feel like becoming more “executive” than “hands on”) I think Andy hit the nails right on their heads. These are some things I myself plan to work on.

• Create a will and a living will outlining my desires for the business.
• Put everything under an LLC/Corporation so I am only a stock holder and not an owner. Should I die, the only thing that must be willed to a family member is my stock. Domains, Adsense, etc do not have to be transfered to a new owner.
• Create a living document that is updated quarterly with all the companies assets like domains, hosting accounts, revenue accounts, both business and personal email accounts, etc (with logins for each) laid out in plain english. This document will remain in both the hands of my family lawyer and a safety deposit box.
• Create another document outlining the day to day operations of all websites and future plans. Describe how they operate, what systems they are built upon, and and detailed technical specifications whether obvious or not.
• Slowly wean myself off doing the day to day operations such as content creation, link building, user moderation, server maintenance, etc by hiring freelancers or in house employees if money permits. Start to work “on” my business and not “in” my business.

Like Jeremy, I feel that creating a document outlining day to day operations of all sites and future plans is one of the most vital items in this list. As well as a document that’s updated quarterly that lists all assets like domains, accounts, and access to everything laid out in plain English. I know that right now, there is no individual other than myself with information or access to any of this stuff, and honestly – these posts sort of scared me a little. I’ve not only invested my money and time into this business, but I haven’t laid out plans for the business to continue in my absence, so that my family or anyone who works for me could continue to grow and profit from it.

So I’ve decided – my plan for tomorrow is to get my business more on track with my becoming an owner and executive. I’m not planning on getting sick or having an untimely death – but my plans do include taking some nice, well deserved vacations and NOT bringing my laptop with me. I owe it to my clients to have them continue to get the service they rely on my company for when I’m not around, just as much as I owe it to myself to just relax a little more.